Deposits forgotten or unpaid
In Excel, 'deposit open' stays until someone updates it. With inktboek the booking only exists once the iDEAL payment is in. No more manual checks, no no-shows because the customer 'forgot'.
| Excel / Sheets | inktboek | |
|---|---|---|
| Online intake by the customer | None — you fill in based on DM | ✓ Customer does it themselves, body diagram and uploads |
| iDEAL deposits | None — payment requests or bank transfer | ✓ Stripe iDEAL link, money straight to your account |
| Automatic reminders | None | ✓ 24h and 2h ahead, automatic |
| Customer chat per project | None — Instagram DM | ✓ Own link for customer, no account needed |
| NEN-EN 17169 ink passport | Manual entry per session | ✓ Automatically generated and emailed |
| VAT-compliant invoices | Manual in Word | ✓ Automatically numbered and sent |
| Calendar conflict detection | None | ✓ Auto-detects overlapping bookings |
| Healed photos archive | Loose folder on phone | ✓ Per-project timeline |
| Mobile first | Excel mobile is a disaster | ✓ One-handed use |
| Audit trail | None — overwritten rows are gone | ✓ All changes logged |
In Excel, 'deposit open' stays until someone updates it. With inktboek the booking only exists once the iDEAL payment is in. No more manual checks, no no-shows because the customer 'forgot'.
Excel for planning, mail for reference photos, phone for healed photos, Word for allergies. Inktboek has one page per customer with everything on it.
NEN-EN 17169 requires brand, batch, expiry and REACH conformity per session. Manual in Excel costs 5 minutes per session. In inktboek 30 seconds — fill stock once, tick per session.
Save Excel CSV with name, email, phone, notes.
One click, your customers are in the database with history.
From now on customers do their own intake and pay upfront via iDEAL.
30 days free. Cancel monthly.
Excel stays fine for financial analysis and your own overviews. Inktboek generates a monthly CSV export you can load into Excel for your own analyses. The difference is in operations, not analysis.
A typical solo artist is over in 1-2 hours. Import customer list, transfer your own calendar, connect Stripe, share the first intake link. For a studio with 5 artists count on half a day.
Yes. Revenue per month, per artist, per quarter. CSV export to your bookkeeper. For deeper analyses you can still use Excel or Power BI on top of the exports.
Inktboek has daily encrypted backups. On cancellation you get a full CSV export with all customers, projects, bookings and payment history. You lose nothing — you get it back structured.
Excel is free. Inktboek is €29 per month for solo. With 1 prevented no-show per month (average €100-300 for a session) you make it back. The time you save on admin is bonus.
30 days free. Cancel monthly.
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